documentation

Sign up, create your first workspace and get your first board ready in a couple of minutes.

How boards, columns and cards work — the layout you'll spend most of your time in.

Add your team, choose what each person can do, and share the right boards with the right people.

Create tasks, break them into subtasks, and use priority, due dates, labels and assignees to keep work moving.

Organise boards into groups, keep some private and share others, and understand the My Boards group everyone starts with.

See the same tasks as a kanban board, a calendar or a table — at board, group or whole-workspace level.

Star a handful of tasks as today's focus and keep them in front of you, wherever you are in the app.

Find any task fast with quick search, or dig deeper across descriptions, comments and checklists with full search.

Tag tasks with colour-coded labels and narrow any view down to exactly what you want to see.

Set up templates and rules that move, assign, label and notify — so routine work happens without you.

Track time automatically as you work, or start and stop a timer by hand — kept private, always yours to edit.

A month-grid planning view plus a typed data-table engine for content, campaigns and anything spreadsheet-shaped.

Keep an eye on the WordPress sites you manage — uptime, SSL and SEO checks — and get a task when something needs attention.

Summarise tasks, suggest subtasks and labels, and read attachments — always as a suggestion you confirm, never a silent change.

A running history inside each task — who did what, when — with data-retention controls to keep only what you need.

Publish a board as a read-only public roadmap that anyone can view — and thumbs-up — without an account.

Link a WordPress site so tasks stay in sync both ways — set up from the hub, no fiddly configuration on the WordPress side.

What syncs between Coalface and WordPress, which way it flows, and how to keep a connection read-only.

Bring existing work in from a CSV, or from a Trello or Asana export — mapped, previewed and created in one pass.

How your task content is encrypted at rest, and how the Vault hides your most sensitive values from everyone but managers.

Add two-factor authentication to your login, and require a fresh check before the most sensitive actions.

What we do and don't do with your data — no lock-in, full export, automatic cleanup, and clear boundaries around AI and sync.

How plans, features and usage meters fit together — and where to see what you're using.

Choose what you're told about and where — in-app, email or Slack — with quiet hours and @mentions.

Delete exactly what you choose — specific categories or everything — with an owner-only, carefully-guarded flow.

Build your own integrations against Coalface Tasks — org-scoped bearer keys, per-key scopes and signed webhooks.

Let your own AI client — Claude, Cursor and others — read and update your tasks over the Model Context Protocol.