Managing & deleting your data

When you want data gone, Coalface lets you remove exactly what you choose — not all-or-nothing, and not by accident. This is the Delete data tool in Settings → Data.

Owner-only

Deleting data is limited to the workspace owner. Other members see the Data page but can’t run a deletion. This keeps a powerful action in one pair of hands.

Choose what to delete

You pick from categories rather than wiping blindly — for example:

• Tasks, boards and notes
• Bookmarks and priorities
• Labels and tags
• Vault values and attachments
• Time sessions, data tables and dashboards
• Site Health sites and findings
• Automations, API keys and webhooks

…or choose Everything.

Guardrails

The flow has deliberate friction so nothing goes wrong:

1. Pick what to delete.
2. Review an impact warning, choose how to handle connected integrations, and optionally set an age filter (only delete records older than a number of days).
3. Type DELETE to unlock the button.

What’s protected

• Other people’s private work isn’t touched unless you deliberately opt in.
• Connected sites can be kept, disconnected (the WordPress side keeps its data) or fully removed — your choice.
• Deleting tasks also cleans up their attachments in storage, so nothing is left orphaned.

Attachments and files

Because deletion clears the underlying files too, a wipe genuinely removes the data rather than leaving files behind — which matters for privacy and data-protection obligations. See your data & privacy for the wider picture.

The short version: the workspace owner can delete specific categories or everything from Settings → Data, with an impact review, an optional age filter, and a type-DELETE confirmation. Other people’s private work is safe unless you opt in.